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Issued building keys can be easily replaced with ESI Presence Management RFID readers by distributing assigned electronic keys to authorized employees. These devices can be the “scan card” type or a key ring fob. Scanning of the electronic key activates the strike lock of the door, giving authorized personnel access. Use of ESI Presence Management RFID Readers will reduce incidents of weather-related corrosion of key contacts and security breaches caused by employees’ codes inadvertently becoming known to non-authorized persons. These electronic keys can be issued to team members who need to access the “key cabinet” in order to show a vehicle. A record is also created of those who accessed the cabinet, along with the date and time. In addition, if an employee leaves the company, it’s not necessary to retrieve keys, or re-key physical locks. With ESI Presence Management, the departed employee’s electronic key code can be easily
rendered invalid.
Open the door . . .
. . . to ESI Presence Management, an amazing way to manage your business better and keep your facilities more secure. ESI Presence Management is an innovative combination of RF scanning technology and ESI’s award-winning communications systems, offering presence status, call control, entrance security, and documented tracking of users’ work hours and attendance history.
Why it’s better.
Previously, many businesses couldn’t afford access control systems, which usually involve expensive standalone hardware and software. But now, that’s all changed. ESI Presence Management’s unique integration with your ESI communications system offers advanced yet affordable access-control technology, along with numerous additional capabilities, including many that no other access control system can match.
ESI was awarded a U.S. Patent for innovative humanpresence- sensing technology. The same team whose research produced this breakthrough brings you ESI Presence Management. It combines your ESI communications system with another revolutionary technology, RFID (radio frequency identification), to offer:
- Remote entry control with built-in doorphone.
- Access control.
- Presence indication.
- Personal call routing.
- Door-ajar alarm.
- Time and attendance management option.
- Optional live video monitoring of your facility.
- Optional access to building access records.
Remote entry control with built-in doorphone.
The RFID Reader (available in both digital and IP versions) has a built-in doorphone with lighted display. A visitor presses one key, automatically calling your desired extension, such as that of a receptionist. To remotely unlock any door on which the RFID Reader has been installed, the receptionist just presses a key on an ESI phone or console. Think of how much easier that’ll make it when a delivery arrives at the rear of your building at the same time a customer is in your lobby, or when you need to let someone into your warehouse across the street.
Access control.
Give your business maximum security, seven days and nights a week, with an RFID Reader at every entry to your business, and ESI Presence Management electronic keys. Subsequently, employees use them to enter or leave, and ESI Presence Management controls employees’ access based on time-of-day and day-of-week. You can even manage which employees can go into specific areas within your facilities. When one ceases to be an employee, you need only disable that person’s electronic key. You’ll never again have to re-key all the locks.
Maximize your ESI Presence Management access control by combining it with certain ESI options available for properly equipped ESI Communications Servers:
 Connect video cameras to your ESI Communications Server. This gives you t • he ability to see live streaming video on your PC, using ESI Video Viewer software (the Basic version is available for free from ESI; an Advanced version is optional). Just put a camera near each RFID Reader location you wish to monitor.
- If you’re using ESI Media Management, an authorized user gains access to detailed building access records which can be archived, as well as exported to standard .CSV files for use within a spreadsheet or database. ESI Media Management also allows similar access to video from connected video cameras, as well as audio call logs and system call activity records.
Presence indication.
Say goodbye to “Sign-in/Sign-out” boards. The tight integration between your ESI communications system and ESI Presence Management allows real-time presence indication. That means you can see at a glance whether another ESI station user is on-premises: just set a programmable key on your ESI phone for that person’s extension. When the person uses his/her electronic key upon departure, the tri-color LED in the phone key will change its appearance instantly and automatically, indicating the person is away.4 This feature makes it easy for managers, attendants, or other authorized personnel to be aware at all times of which employees are on-premises.
Personal call routing.
ESI Presence Management’s personal call routing can automatically set each employee’s ESI phone to forward calls to voice mail or a cell phone when he or she comes or goes. Employees no longer will miss important phone calls just because they didn’t forward their phones when leaving the office.
Time and attendance management option.
You can make time cards and payroll entry errors things of the past by adding the time and attendance management option2 to ESI Presence Management. For example, it automates the entry of data into a payroll system (such as QuickBooks® or ADP®).
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